Meet the Committee

This page outlines the roles and responsibilities of the Committee.

Chair

Responsibilities:

Chairs committee meetings, the Annual General Meeting, and any Extraordinary General Meetings.
Ensures the Committee are carrying out Club duties.
Holds casting vote.
Review Club accounts annually, generally prior to AGM.
To oversee the conduct of club members and committee officers.
Be the ‘official’ point of contact for the Corrado Club in it’s dealings with external organisations such as other
motoring Clubs, the news media, and Volkswagen.
Final arbitration / escalation point for any issues being dealt with by the Club which cannot be resolved
otherwise.

Responsibilities:

To manage general correspondence to the Club.
Regarding Committee Meetings / Annual General Meetings / Extraordinary General Meetings.
Generate calling notices at least one month before meeting date.
Book meeting venue.
Issue agenda and minutes from previous meetings as required.
Take minutes at all committee meetings, and circulate them to affected parties within one month of the
meeting date occurring.

Responsibilities:

Ensure that the financial transactions and the Club’s accounts are managed in accordance with best practise.

Answer all correspondence which specifically relates to the Club’s finances or money handling process.
Ensure that receipts are paid into the Club’s bank account within a reasonable time.
Ensure that invoices are paid within the terms set out by the invoice.
Ensure that valid expense claims submitted are settled within 28 days from the date of receipt.
Prepare appropriate account’s summaries for presentation at Committee meetings and Club General Meetings.
Estimate a high level budget for the Club to be presented at the Annual General Meetings.

Ensure that everyone involved in financial transactions on behalf of the Club is aware of the appropriate procedures for receipt / invoicing.
Maintain an asset register for the Club.
Inform and liaise with the Chair of any specific financial issues which require attention.

Responsibilities:

Maintain the Club membership database.

Ensure new membership requests are processed within 28 days of receipt.
Ensure membership renewals are processed within 28 days of receipt.
Ensure new membership packs are available to be used at shows that the club attends.
Manage correspondence specifically relating to membership queries / issues.

Responsibilities:

To manage the Club’s merchandising, including defining the merchandising lines, as well as the sourcing, sale and distribution of those offerings.

To define the types of merchandising which it will be most appropriate to offer.
To work closely with the Club treasurer to ensure that all financial aspects of the Merchandising are
understood and approved, and to help maintain the asset register where appropriate.
Manage correspondence which specifically relates to Merchandising queries / issues.
To maintain the Club website shop ensuring it is up to date with a range of merchandise and to review it
periodically ensuring what is offered is in line with the members’ requirements.
Ensure all orders received via the Club website shop are processed in a timely manner.
To hold as agreed petty cash up to £100.
Ensure any excess cash over the £100 agreed petty cash is transferred to the Club bank account.
Send any invoices received to the Treasurer for processing and payment via the agreed payment process.
Keep a record of merchandise transactions.

Responsibilities:

To manage technical queries / correspondence received by the Club from its members in a timely fashion.

Responsibilities:

To be primary contact point for all issues regarding events the Club is involved in (whether those are internal club events or externally organised shows). Even in cases where another member within the Club is dealing with an event, they should ensure that the events manager is at least aware of what is going on as he may be able to help.

To work with the Committee to help facilitate events, offering advice / assistance / promotion when the need arises.
To set up and maintain an events calendar, and ensure the Club Magazine, website and Committee receives updates.
To be the Event Manager for the Corrado Club National Day.
To work with Club event organisers and provide guidance / assistance on any matters relating to Events.
Event organisers are to ensure they have suitable material available to them when required, to portray the club
in a professional manner.
To maintain the events registration database for each show advertised on the website and to manage attendance
and entrance ticket allocation/distribution if applicable.

Responsibilities:

To manage any correspondence specifically relating to the production of the Magazine.

Responsibilities:

To create, manage and maintain the Club website in the best interests of the Club.

Responsibilities: